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Crawling a Content Source Requiring Basic Authentication

As much as I fight basic authentication, there are still people out there who want to use it. SharePoint Enterprise Search can crawl a site requiring basic authentication through the use of Crawl Rules. Browse to the Shared Services Provider page within Central Administration. Click on Search Settings -> Content sources and crawl schedules. I recommend adding the source as a new content source. Once you have created the new content source return to the Search Settings screen. Click on Crawl Rules -> New Crawl Rule. Enter the path this rule will affect. Using wildcards is the easiest way to make sure the enter server is being crawled with the account specified. Change the crawl configuration to 'Include all items in this path'. Specify other settings if necessary. Change the authentication to 'Specify a different content access account'. DO NOT CHECK 'Do not allow Basic Authentication'. Click OK to save the settings and your new crawl rule will appear in the list. Kick off a full crawl of the content source for the rule to take effect. Simple I know. But I was hit up for this multiple times so I figured I would write a post on it. Jeff Jeff Holliday Architect, Portals and Collaboration Ensynch, Inc. Jeff Holliday's SharePoint Blog Posted on SharePoint Blogs Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks
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EndUserSharePoint.com: Permissions on Workflow

I had a little email correspondance with Suzanne to solve a permission issue that I thought might be of interest. Here’s the entire exchange, in sequence. Suzanne wrote: I understand the workflow process, but I need assistance on the best way to Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

Document libraries: Specify which items users can edit/delete

While working on the SharePoint implementation I encountered a problem with delete permissions. SharePoint document libraries do not allow you to set permissions in such a manner to allow users editing/deleting only their own documents. Similar feature exists for other lists like team discussions and blog comments but it does not exist for document libraries!? The lack of this feature is not so problematic for editing items because users can be easily controlled with approval workflow in place. But how can you control if someone wants to delete a document? As a site owner you have two options: 1) You can setup an alert that will inform you upon deletion; you can recover a deleted document from the recycle bin 2) If you prefer more control, there is one alternative. Revoke all delete permissions for your users. Create a Delete workflow. This workflow should work similar to the default approval workflow. User should initiate workflow instead deleting a document. After "approval", document will be deleted. Posted on SharePoint Blogs Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

MOSS 2007 Content Deployment - Problem

I have trouble with a staging environment that I recently set up. I went through the error logs and finally got the staging environment functioning without errors, but previous to working through those errors, we successfully made a content deployment path and job and ran it. Now, the Destination central Admin is giving permissions issues. I changed and restarted some services and some component services.. Are there any specific things I should check related specifically to content deployment as far as services on the server? Either the URL for the destination Web application is not valid, or you do not have permissions to the Central Administration site on the destination server farm. Error details: The remote Web service request failed with this message : 'Exception has been thrown by the target of an invocation.'. You have specified a URL that begins with http://. Communication to this URL will not be secure and can be intercepted by malicious users. Posted on SharePoint Blogs Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

Hide Edit Page in Site Actions Menu

I had a request from a client to hide the Edit Page option under the Site Actions menu for all users without Full Control permissions. I performed the following steps to remove the edit page option for user's without the managesubwebs right. Open the master page for the site. Find the following lines of code: <SharePoint:MenuItemTemplate runat="server" id="MenuItem_EditPage" Text="<%$Resources:wss,siteactions_editpage%>" Description="<%$Resources:wss,siteactions_editpagedescription%>" ImageUrl="/_layouts/images/ActionsEditPage.gif" MenuGroupId="100" Sequence="200" ClientOnClickNavigateUrl="BLOCKED SCRIPTMSOLayout_ChangeLayoutMode(false);" /> Add to the following lines to the code: PermissionsString="ManageSubwebs" PermissionMode="Any" The code should now look like: <SharePoint:MenuItemTemplate runat="server" id="MenuItem_EditPage" Text="<%$Resources:wss,siteactions_editpage%>" Description="<%$Resources:wss,siteactions_editpagedescription%>" ImageUrl="/_layouts/images/ActionsEditPage.gif" MenuGroupId="100" Sequence="200" ClientOnClickNavigateUrl="BLOCKED SCRIPTMSOLayout_ChangeLayoutMode(false);" PermissionsString="ManageSubwebs" PermissionMode="Any" /> Save the master page and login with an account that does not have Full Control, but is not...

EndUserSharePoint.com: Can I hide the “Publish a major version” function?

The question of the day comes from Rui: Do you know if is it possible in a document library to hide the “Publish a major version” in the [context sensitive] dropdown menu list in the list of documents items? I want to do it depending on the Read More......( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

How to change the permissions for hundreds of thousands of files and sub-folders (file shares)

I recently had a client decide to take the route of putting martial law on their file shares in order to force SharePoint adoption for document storage and management. So in case you’re ever asked to do the same, here’s an easy way to change the permissions on all the files and folders of a [...] Mirrored on SharePoint Blogs Posted on SharePoint Blogs...( read more ) Del.icio.us | Digg It | Technorati | Blinklist | Furl | reddit | DotNetKicks

How to elevate permissions?

From time to time I need to elevate the permissions of a group of users. A recent example was when I created a FAQ discussion forum on our top level site in MOSS. Normally all our employees are visitors to the main site as we have special content managers for this site (it's a publishing site) but for this list they needed to be able to add content (contributor rights). I've read a couple of different ways to handle situations where permission rights conflict like this and one golden rule I've heard is never to change the rights of a predefined group, such as giving visitors contributor rights. If you violate this rule you end up with a number of lists, sites and what have you where a visitor no longer is a visitor. The "proper" solution, I would guess, is to create a new SharePoint group and call it "Contributors to this list" or some such, give it the proper rights and then add the users to this group. This is a rather cumbersome process though. You could also add the users to the "Contributors" group but that would give them contributor rights to the entire site and that's a no-no - at least for me. Lately I've found myself violating my golden rule more often than not by breaking permissions inheritance from the site the list resides in and then giving the orphaned visitors group the proper rights - simply because it's the easy way out. How do you handle situations like this? Quick and dirty or by the book? Or maybe some...
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User Permissions for Web Application

A while ago, the always respectable Mark Arend wrote a blog post on configuring users across site collections . In his post he mentioned two methods: Setting user permissions for web applications and Using web application policies. With regard to the first method I have a bit of additional information. As Mark noted, the effect of revoking a permission is this: The permission is denied to all users of the site collection(s) The permission disappears from the list of available permissions for a permission level in all site collections you have on that particular web application. With regard to point one note that this also applies to the Site Collection Administrator! Although this is a special role that usually always has access, revoking a permission via User Permissions for Web Application even effects that! Another addition is that permission dependencies also apply here (See my earlier post on this). So when you revoke the Site permission "Open", you effectively close down all site collections on that particular web application. By the way: You will see what the effect is, because when you uncheck "Open", all other permissions will also be unchecked. The one who can control these permissions is the Farm Administrator. So, if you're one, be careful when it comes to setting user permissions for web applications. If you're the site collection administrator and suddenly you're missing some permissions, you know who's butt to kick . I would like...
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Edit page command disabled

While editing pages on your SharePoint you probably encountered a situation when Edit page command in Site actions menu is disabled (see figure 1). Figure 1- Edit page disabled This is not an error. Edit page command will be disabled when another user has checked-out that particular page. To see which user has done so you will need to navigate to Pages library on your site. Posted on SharePoint Blogs Read More... Del.icio.us | Digg It | Technorati...
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Blog commenting policy

As you all know SharePoint comes with a Blog site template. The template is very nice, although it misses some standard blog features. The biggest advantage of this blog template is the ability to use MS Word 2007 as you primary blog editor. You can do everything, even upload pictures, from standard Word 2007 interface. A thing you have to consider before deploying your blog is commenting policy. If you want to allow your blog visitors to comment...
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